Managing contractors and temporary staff

Contractors and temporary workers can keep things moving during busy periods, particularly when time and weather windows are tight. But when people unfamiliar with the farm are involved, the risk of accidents increases.  
 
They must be competent, with responsibilities and expectations clearly understood from the start. 
 
Choosing the right people 
Competence is about more than simply having a certificate or previous experience. Anyone carrying out work on farm should have the right combination of skills, knowledge, training and experience to do the job safely. 
 
For contractors, this includes checking they have suitable insurance, relevant qualifications and safe systems of work in place. For temporary and seasonal workers, it means making sure they understand the task, the equipment involved and the risks they may come across on your farm. 
 
Before work starts 
Farm environments can change quickly. Livestock, machinery, moving vehicles, chemicals, slurry and overhead power lines can all create additional hazards. 
 
Someone visiting the farm for the first time may not know traffic routes, livestock handling arrangements, restricted areas or what to do in an emergency. A short, practical induction can make a significant difference, whether someone is helping for several weeks or only a day or two. 
 
Even experienced workers should not be expected to ‘just know’ how things are done on your farm. Take time to cover the basics: 
Check they are suitable for the task in hand  
Explain the main site risks and any restricted areas  
Agree who is responsible for what, particularly where several businesses or contractors are involved  
Confirm the machinery and equipment they can use and whether PPE is needed  
Explain emergency arrangements, first aid provision and who to contact if concerned  
Make sure they know how to report accidents, near misses or unsafe conditions  
Keep a record of the induction or briefing provided 
 
These conversations do not need to be complicated, but they should be clear and consistent. 
 
Before anyone starts work, always ask yourself: “Have I checked they are suitable for the job, explained the risks and agreed how the work will be carried out safely?” 
 
Knowing your responsibilities 
Bringing in a contractor does not remove responsibility from the farm or business. 
 
While contractors are responsible for carrying out their work safely, farms still need to make sure work is properly planned and coordinated, especially where it could affect employees, family members, visitors, livestock or the public. 
 
For roofing repairs, fencing work, electrical work or machinery maintenance, consider how the work fits around normal farm activity. Will vehicles still be moving nearby? Could livestock enter the area? Are other workers or visitors close to the work being done? 
 
Good health and safety management is often about simple habits and clear communication. Taking a few minutes to think ahead can help avoid problems later. 

Helping you make your farm safer 

Our specialist in-house Farm Health and Safety Advisors provide tailored, practical support on an on-going basis that helps you put a health and safety system in place and meet legal requirements. This safeguards you, your family, employees and your business, allowing you to rest assured your farm is as safe as it can be. 
 
To find out more about our Farm Health & Safety Service, click here or speak to your local Field Advisor